The following are general guidelines and program policies that will help ensure a positive experience for all participating teachers and students. Teachers will be asked to accept and acknowledge these guidelines when registering their class for the program.
- All participating teachers and students will use The USPS Pen Pal Project for its intended purpose. The program is intended for handwritten communication between two classrooms.
- Teachers are responsible for the content of student letters.
- Student letters should always be written with respect and kindness.
- Student letters should not include any personal information, including home address, social media handles, email address, or phone number. Only students’ first names should be written on the letters. In the case of students with identical names, a number should be added after the first name to distinguish them.
- Students should not text or send emails to their pen pals and should only communicate with their pen pals through letters in the mail with supervision from their teacher.
- WeAreTeachers will share teacher names, school names, school addresses, and school emails with their partner teachers.
- Teachers should agree upon how often they would like to exchange letters throughout the school year and how quickly they will send letters back to their pen pals once they receive them from their partner class.
- Teachers should follow their district’s guidelines for participating in such a program. By registering their class in The USPS Pen Pal Project, teachers agree that they have received the proper permission based on their district’s guidelines from their principal or administration. Teachers should sign up using their school-issued email address. Any entries with a teacher’s personal email address will be void.
- By registering their class, teachers are responsible for informing each participating student’s parent or legal guardian that their child is participating in The USPS Pen Pal Project. Parents should give permission for their child’s participation. Teachers may use their school’s standard permission slip to do this. Parents should also be notified that student letters will be reviewed by the teacher prior to mailing. Separate permission from parents for participation should be acquired for any student letter writing outside of The USPS Pen Pal Program.
- Student images submitted to be used online must have a release signed by their parent or guardian, which covers both the name and the photo/image/likeness of any student depicted. Any student information displayed is to only include first name. In the case of students with identical names, a number should be added after the first name to distinguish them.
- If a video call is conducted between classes, they are not to be recorded. Parents should also be made aware of their child’s participation in it.
WeAreTeachers is here to help during your pen pal relationship. For any questions or program feedback, please reach out to email@example.com.
By participating in The USPS Pen Pal Project from the U.S. Postal Service and WeAreTeachers, you hereby agree to indemnify the U.S. Postal Service and WeAreTeachers and their respective directors, officers, volunteers, and agents and to defend and hold each of them harmless from any and all claims and liability that may arise in connection with participation in The USPS Pen Pal Project.
While the U.S. Postal Service and WeAreTeachers endeavor to ensure that all participants are verified and will actively participate in The USPS Pen Pal Project, the U.S. Postal Service and WeAreTeachers do not guarantee or warrant the frequency or content of communications between participants. The U.S. Postal Service and WeAreTeachers reserve the right to remove any participant from The USPS Pen Pal Project who does not adhere to these Guidelines and Policies.